Receipt scanning for field service and remote teams

Technicians, sales reps, and field crews don't sit at desks. They also don't have time to mail receipts to head office. ProjScan gets every job-site receipt into the right project the same day, from the truck, without anyone changing how they work.

The shoebox problem

Field-service businesses — HVAC, electrical, plumbing, equipment rental, on-site sales — have the same problem at different scales: crews out all day, receipts accumulating in glove boxes and wallets, and a finance person somewhere wondering whose €40 lunch bill that was and what job to bill it against. By the time the receipts surface, the job is closed, the customer is invoiced, and the cost has to go into "overhead" instead of being recharged.

How ProjScan fits

Mobile-first from the start

Capture is built for phones. Open the project, hit upload, take the photo. Browser-side compression keeps a 4 MB shot at ~500 KB on the wire, which matters when crews are uploading from spotty rural 4G. Extraction runs in the background; the truck doesn't wait.

One project per job, customer, or route

You decide the unit. A field service business with long customer relationships might run one project per customer; a rental business per job; a sales team per route or quarter. Whatever you pick, every receipt has a home before it's uploaded — no untagged "general expenses" bucket.

Office sees it within seconds

Manager dashboard at HQ updates in real time. Office staff see what each crew is spending, on what, against which job, without a single phone call. End-of-day reconciliation becomes end-of-day verification.

Member management for crews who change

Field-team rosters change. Casual labour shows up for a week and leaves. ProjScan lets you add and remove contributors at any time; their receipts stay attached to the project even after they leave. No data loss when someone moves on.

A typical workflow

1. Office creates the project for a new job. Sets the materials budget, shares the invite code with the crew assigned.
2. Crew arrives on site. Picks up materials at the supplier on the way — uploads the receipt from the parking lot.
3. Lunch, fuel, any other ad-hoc expense — same flow, same project.
4. Office sees costs land in real time. Spots if the job is going over on materials before it's too late to adjust.
5. Job closes. Export goes into the customer invoice backup and into the accounting system.

Recommended plan

Small crews (one or two trucks) usually fit comfortably on Starter (€9/mo, 50 receipts). Mid-size operations with 4–8 crews land on Pro (€29/mo, 200 receipts). Larger field-service businesses with dozens of active jobs use Business (€99/mo, 1,000 receipts). Seasonal businesses can sit on Free between seasons and buy a one-off receipt pack to cover a busy month — packs don't expire for 24 months. See the full pricing comparison.