Receipts in. Reports out.
ProjScan turns photos of receipts into structured expense data — merchant, total, line items, category — and rolls them up into real-time team dashboards.
Free plan · No credit card required · 14-day Pro trial
- 🍽️Café EinsteinMeals€48.20
- 🚕Uber BerlinTransport€18.60
- 🏨Sir Savigny HotelLodging€312.00
- 📎MediaMarktSuppliesextracting
Features
Everything you need. Nothing you don't.
Receipt management, designed for the way teams actually work in 2026.
AI-powered extraction
Merchant, total, tax, line items, and category — pulled from any receipt photo. Even crumpled, blurry, or rotated. No manual entry.
Snap from anywhere
Phone photo, desktop scan, email forward, PDF invoice. JPG, PNG, WEBP, HEIC, AVIF, TIFF, PDF — all handled.
Team projects
Spin up a project, share a code, your team joins as contributors. Managers see everything; contributors only see their own.
Real-time dashboards
Per-category, per-member, per-day totals update live as receipts arrive. No stale spreadsheets, no end-of-month reconciliation pain.
Fast
Receipts process in seconds, not minutes. Upload from your phone on the way out of lunch and the report is ready before the coffee.
Edit anything
Override any field that came out wrong, line by line. We track edits and let you revert to the original with one click.
How it works
From phone snap to dashboard in seconds.
Create a project
Name it, set a budget if you have one, pick a currency. 30 seconds.
Invite your team
Share an 8-character invite code. They join and start uploading immediately — no admin in between.
Watch it happen
Receipts arrive. Fields are extracted automatically. Your dashboard updates in real time.
Built for
Teams that run on projects.
ProjScan's per-project model fits how project-based businesses actually track spending — not the per-team, per-department model generic expense tools assume.
Consultancies
One project per client engagement. Contributors log billable expenses as they happen. Partners see the burn against budget before the month closes — not after, when it's too late to do anything about it.
- Project budgets per client
- Live burn vs budget while the engagement is open
- Contributors can't see other clients' data
Agencies
Creative, media, and marketing agencies running ten projects at once. Each campaign, shoot, or retainer is its own project with its own dashboard and its own roll-up — no spreadsheet juggling at invoice time.
- Per-campaign budget tracking
- Categorize media buys, production, and travel separately
- Excel export ready for finance
Accounting firms
Small accounting and bookkeeping firms that would rather not key in 200 receipts at month-end. Clients upload directly into their project, you review the structured data, export into your accounting software.
- Clients self-upload — no email back-and-forth
- Structured output ready for any accounting software
- VAT breakdown extracted per line item
Field service teams
Technicians, sales reps, and crews working on multiple job sites. Snap a receipt from the truck, it lands in the right project, the office sees it within seconds. No more shoebox of receipts at quarter-end.
- Mobile-first capture from the field
- One project per job site, customer, or route
- Manager view of who spent what, where
Vs the alternatives
The same job, an hour faster.
Most teams managing project expenses are doing it manually or in a spreadsheet. Here's what each approach actually does for you.
| Capability | Manual entry | Spreadsheet | ProjScan |
|---|---|---|---|
| Receipt data captured automatically | No. Manual entry: Receipt data captured automatically | No. Spreadsheet: Receipt data captured automatically | Yes. ProjScan: Receipt data captured automatically |
| Works from a phone photo | No. Manual entry: Works from a phone photo | No. Spreadsheet: Works from a phone photo | Yes. ProjScan: Works from a phone photo |
| Per-project breakdown | No. Manual entry: Per-project breakdown | Yes. Spreadsheet: Per-project breakdown | Yes. ProjScan: Per-project breakdown |
| Live totals — no end-of-month reconciliation | No. Manual entry: Live totals — no end-of-month reconciliation | No. Spreadsheet: Live totals — no end-of-month reconciliation | Yes. ProjScan: Live totals — no end-of-month reconciliation |
| Multiple contributors without sharing a login | No. Manual entry: Multiple contributors without sharing a login | No. Spreadsheet: Multiple contributors without sharing a login | Yes. ProjScan: Multiple contributors without sharing a login |
| Line-item VAT extracted for accounting export | No. Manual entry: Line-item VAT extracted for accounting export | No. Spreadsheet: Line-item VAT extracted for accounting export | Yes. ProjScan: Line-item VAT extracted for accounting export |
| Edits tracked, original always retrievable | No. Manual entry: Edits tracked, original always retrievable | No. Spreadsheet: Edits tracked, original always retrievable | Yes. ProjScan: Edits tracked, original always retrievable |
| Zero setup if you stop using it | Yes. Manual entry: Zero setup if you stop using it | Yes. Spreadsheet: Zero setup if you stop using it | Yes. ProjScan: Zero setup if you stop using it |
Time-on-task for a 20-receipt project: ~45 minutes manually, ~25 minutes in a spreadsheet, under 5 minutes in ProjScan including the uploads themselves.
Pricing
Pay for what you scan.
A monthly receipt allowance that resets every month. Run out? Top up with one-off receipt packs that don't expire for two years.
Pro
For growing teams.
200 receipts / month
- Unlimited projects
- Excel exports
- 14-day Pro trial
Business
For organizations.
1,000 receipts / month
- Everything in Pro
- Higher monthly receipt allowance
Annual billing saves 20%. Need more receipts than your plan covers? Buy 10/50/100/1,000/10,000-receipt packs from your dashboard — they accumulate and never auto-renew. Prices in EUR, VAT applied at checkout.
FAQ
Things people ask before signing up.
How accurate is the AI extraction?
For clear photos of standard receipts, accuracy on merchant, total, and tax is typically above 95%. Crumpled, blurry, or rotated images work too — the pipeline handles them automatically. You can edit any field by hand if something comes out wrong, and we keep the original so you can revert.
What file formats can I upload?
Phone photos (JPG, PNG, HEIC, WEBP, AVIF), desktop scans, TIFFs, and PDF invoices. Multi-page PDFs are supported. Images are compressed in the browser before upload so a 4 MB phone shot ends up at ~500 KB on the wire.
How does my team join a project?
The project owner shares an 8-character invite code. New members sign up, paste the code, and they're in as contributors. There's no per-seat fee and no admin approval in between — contributors only see their own receipts, managers see everything.
How is my data secured?
All traffic uses HTTPS. Receipt files and account data are stored on managed cloud infrastructure with strict access controls and encryption at rest. Passwords are securely hashed, and ProjScan never sees your password if you sign in with Google. Stripe handles payment cards; we don't store them.
What happens if I run out of receipts mid-month?
Uploads return a clear 'insufficient balance' message and the dashboard suggests upgrading or buying a one-off receipt pack. Packs of 10/50/100/1,000/10,000 accumulate on top of your subscription and don't expire for 24 months.
Can I cancel anytime?
Yes. The Customer Portal lets you cancel, downgrade, or switch billing intervals without contacting us. Cancellation takes effect at the end of the current period; you keep access until then. Prepaid receipt packs you've already bought remain usable for their 24-month window.
Does the export work with my accounting software?
The XLSX export has merchant tax ID, line-item VAT breakdown, totals, and category in the columns most accounting software expects — Xero, QuickBooks, Sage, FreshBooks, Zoho Books, and country-specific tools alike. Paste-and-import works; direct API integrations are on the roadmap.
Do you support electronic invoicing mandates like Verifactu, MTD, or SdI?
Extraction captures the data those regimes require — merchant tax ID, issue date, line-item VAT, subtotal, total, currency. The XLSX export is the bridge today for compliance workflows; direct submission integrations to specific national regimes are on the roadmap.
What's the difference between a manager and a contributor?
Managers see every receipt in the project, edit any field, add or remove members, and export the data. Contributors only see their own receipts and can't see what others uploaded or the project budget. Each user can be a manager in some projects and a contributor in others.
Is there really a free plan?
Yes — 5 receipts a month, no credit card. It's enough to scan a full work trip or a small client engagement and see whether the extraction quality matches what you need before paying.
Do you offer annual billing?
Yes. Annual plans are 20% cheaper than monthly on every paid tier (Starter, Pro, Business). Switching billing intervals happens in the Customer Portal and prorates correctly mid-period.